Ever have days where you feel like a mouse on an exercise wheel? You work and work but get nothing done? The day comes to a close and you can't recount one thing you really wanted to accomplish?
Perhaps you are doing too much of what is not important. Maybe you lack focus or get pulled away by social media or emails.
Of course there are interruptions in any job. Things just happen that are out of your control. Concentrating on what you can control will help you stay on task and help you achieve your daily goals. It's all about organizing and doing one thing at a time.
Consider that you have control over the following:
Just because your phone rings doesn't mean you have to answer it. Really! Unless you are a front desk receptionist, physician or answer the phone for someone else, you can actually let it go to voice mail. Set a time when you can return calls. This allows you to concentrate on your daily tasks without being interrupted and allows you to give your full attention to the caller.
Ditto! Do you really need to check your email as often as you do? Be honest. In the age of instant messaging, "urgent" emails and instant gratification, we get sucked into feeling that we need to respond to everything asap. This is simply not true for every email. Again, set aside time to check your (personal) emails throughout the day.
If you work in an office there always seems to be a "chatty Cathy" who stops by. Of course you want to be polite, but you also have work to do. If this is a problem, the best way out is to just be honest. "Gee Cathy, I would love to chat, but I really have to get at this project. Lets set some time to have lunch."
You face people walking by. Check if you can move your computer screen or have a shelving unit added to your workspace. Even simple distractions can cause you to loose concentration. It takes the average person 5 minutes to fully engage back into where they were before the distraction.
Don't be lured by sales. We talked about this yesterday, but it also fits here. Shopping can take valuable time away from you. Again ask yourself if you need it or want it. If you want it, ask yourself why. Maybe there is something that needs to be addressed such as the need to be distracted!
Schedule your time to get the most out of your day. This includes work time and home time. If you really do need to run errands or shop, how many places can you stop at during that time? This can be somewhat tricky because while you did great trip planning, your time planning gets off because of unforeseen interruptions.
By ridding yourself of busy work, you may even find time for you. Remember, you can get more of just about everything, but you can't get more time. Use it wisely.
Kimberly Dahline, Professional Organizer
Welcome to my blog. I am glad you are here to read the musings on organizing and finding balance in your life. I hope you find them inspiring and motivating.